Administration Assistant

About Veolia

Veolia Australia & New Zealand is the only global company to provide a full range of environmental services in the fields of water, waste management and energy solutions. With the global expertise gained from serving the environment for more than 170 years, Veolia operates in more than 57 countries around the world, with well over a hundred sites and approximately 6500 employees in Australia & New Zealand.

The Opportunity

Join Veolia's Environmental Services team in Gippsland as an Administration Assistant supporting our regional waste collection site.

In this role, you'll be a key member of our operations team, working in a dynamic office environment where attention to detail directly impacts our success. You'll manage critical administrative functions including, purchasing, billing, and data management—all while contributing to our commitment to sustainable development and ecological transformation.

This is an ideal opportunity for a detail-oriented professional ready to make a meaningful impact on our operations.

What's on offer

• Stable Monday to Friday schedule (8:00am - 4:00pm)with no weekend work

• Opportunity to work with a global leader in environmental services

• Exposure to multiple systems and platforms including SAP, Salesforce , and Google suites

• Career development within the Veolia group

What you'll be responsible for

• Ensure accurate data entry for invoicing and reporting to support Environmental Services Administration

• Process and raise purchase orders in SAP

• Manage general administrative tasks including scanning, filing, and document organisation

• Build and maintain strong relationships with customers, suppliers, and internal stakeholders

• Support team members with administrative requirements

• Respond to inquiries professionally and promptly

• Ensure compliance with data entry standards and deadlines

• Prepare reports and documentation as required

• Support customer service initiatives

What you'll need to be successful

• Certificate III in Business Administration and minimum 2 years in an administration role with strong organisational foundations

• Excellent time management skills with high attention to detail and proven ability to prioritise tasks effectively

• Basic computer skills with proficiency in Google Sheets

• Reliability and a willingness to learn 

• Sound skills in building relationships

• Knowledge and understanding of Workplace Health and Safety responsibilities relevant to the role

Veolia’s AlwaysSafe culture means that we care about the safety of people on our sites.  We operate a zero tolerance drug and alcohol approach and shortlisted candidates must be prepared to undertake a full pre-employment medical check which includes drug and alcohol screening. Shortlisted candidates must also be willing to undergo a National Police Clearance.

Why Veolia?

At Veolia Australia and New Zealand, you'll join a team of over 6500 passionate innovators... and good humans. Our environmental solutions help customers preserve and renew our natural resources, creating a better future for our planet. Here, you'll have the opportunity to build your career, and resource the world.
If you can tick most of the boxes and are keen to contribute to Veolia's ecological transformation, then hit the apply button now!

Fairness, Diversity & Inclusion

At Veolia we value diversity, equality and inclusion, we are committed to providing working environments where everyone is included and treated fairly and with respect. We welcome applications from Maori and Pasifika, Veterans, people with disability, mature age and early careers, members of the LGBTI+ community and people from all cultural backgrounds.